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Executive Personal Assistant

Chailey Heritage Foundation • Full-time • Lewes, East Sussex, England • £35,000 / year • 3w ago

Executive Personal Assistant

Location: Lewes

Salary: £35,000 per annum (depending on experience)

Hours: Monday – Friday, 9am-5pm

Join the organisation as an Executive Personal Assistant to the CEO!

Are you an exceptional organiser, a proactive problem-solver, and a trusted professional ready to support the strategic operations of a dynamic CEO? If so, they’re looking for you to join their team as an Executive Personal Assistant, where you’ll play a pivotal role in driving efficiency and enabling success at the highest level of their organisation.

The Role

As the Executive Personal Assistant, you will provide high-level, confidential, and professional administrative support to the Chief Executive Officer (CEO). Acting as a key liaison, you will ensure seamless communication, manage complex schedules, and coordinate key projects to help the CEO and the broader organisation operate efficiently.

Key Responsibilities

Diary and Schedule Management: Oversee the CEO’s calendar, coordinating appointments, meetings, and events to maximize productivity.
Executive Communication: Act as the first point of contact for the CEO, handling correspondence, calls, and emails with professionalism and discretion.
Project Coordination: Support organisational projects by tracking deadlines, deliverables, and priorities.
Meeting Preparation: Organise agendas, take minutes, and follow up on action points from key meetings.
Travel Arrangements: Plan and book travel, accommodation, and detailed itineraries.
Stakeholder Liaison: Build strong relationships with internal and external stakeholders, ensuring smooth communication and alignment with the CEO’s priorities.

Skills and Qualifications

Experience: Proven success as a Personal Assistant or Executive Assistant supporting senior executives, with excellent organisational and time-management skills.
Communication: Outstanding verbal and written communication skills, with experience drafting professional documents and correspondence.
Tech-Savvy: Proficiency in Microsoft Office Suite and other relevant tools.
Professionalism: High level of discretion and confidentiality, especially when handling sensitive information.
Proactivity: A solution-oriented mindset with the ability to anticipate needs and work independently.
Qualifications: GCSE Grade C or above in English and Maths (or equivalent); project management qualifications are desirable.

Benefits

Discount on everyday items.
Enhanced Pension Scheme
Healthcare Cash Plan
Employee Assistance Programme
Health & Wellbeing Centre
Death in Service benefit
Cycle to Work scheme.
Tea/coffee/kitchen facilities
Onsite Café
Free onsite parking.
Free Flu Jabs

To Apply

If you feel you are a suitable candidate and would like to work for this reputable organisation, please proceed through the following link to be redirected to their website to complete your application.

https://www.careers.chf.org.uk/job/executive-personal-assistant?source=chf.org.uk

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